Founding Pilot Program
Test TourRecap on an agreed set of departures.
Explore a controlled pilot around your routes, crews, and operating priorities. Before participating, understand what your team would do, what TourRecap would provide, and how the results would be reviewed.
Founding Pilot Program now forming · Field pilots beginning Q3 2026 · Production rollout follows pilot validation · Planned capabilities subject to field co-design
Agree the commitment before the pilot
Pilot scope and terms are discussed before participation. Use the walkthrough to understand the proposed commitment for your operation.
The discussion should cover routes and duration, crew setup and training effort, TourRecap's role, cost, support and fallback arrangements, success measures, and how the pilot ends. These need to fit your season before you decide to participate.
See the current build and discuss fit. No pilot commitment.
The Pilot Model
How a pilot runs
A proposed five-phase pilot, with scope agreed before field use.
Understand
We study how your operation actually runs — routes, crews, suppliers, standards, and where the day breaks down — before proposing anything.
Build
Your itineraries and standards become working Playbooks, and the platform is configured around your real field conditions rather than a demo dataset.
Run
Selected crews run agreed departures, with fallback arrangements agreed before field use.
Review
We review the evidence with you: what the platform measurably changed, what it missed, and what the crews actually experienced.
Improve and shape production
What worked hardens into the production platform; what didn't gets redesigned or dropped. Partners decide with us what deserves wider rollout.
What Partners Influence
Co-design with real authority
Partner routes, crews, and field conditions shape these product areas.
- Playbook structure
- Crew roles and views
- Field prompts
- Offline workflows
- Multilingual delivery
- Route and GPS context
- Receipts
- Supplier and hotel checks
- Evidence capture
- Debrief and closeout
- Live Departures
- Approved improvement workflows
Co-design means partner evidence carries real weight in what gets built. It does not guarantee that every requested feature becomes part of the platform — we decide together what the evidence supports.
Pilot Evidence
Pilots measure operating outcomes
A pilot should prove something about how your operation runs — not just collect opinions.
Guide interaction burden
What the platform asks of a guide while they are running a tour.
Guide preparation effort
How long a guide needs to be genuinely ready for a departure.
Operating-step completion
Whether the steps the Playbook calls for actually happen.
Issue-to-office-awareness time
How quickly the office learns a day needs attention.
Closeout effort
What it costs to reconstruct plan versus actual after the day.
Field knowledge captured
How much of what the crew learns survives the departure.
Useful Playbook changes
How many approved improvements each season produces.
Apply
Apply to become a Founding Pilot Partner
Tell us how your operation runs. Applications are reviewed individually — we only ask for what selection actually needs.
Not ready to apply? Request a walkthrough instead. How we handle this information is described in our privacy policy.